Effective Date: 13 July 2026
1. Introduction
1881 Properties Limited is committed to protecting your personal information and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This notice explains how we collect, use, store and protect your personal information throughout your tenancy.
2. Data Controller
1881 Properties Limited is the Data Controller responsible for your personal information.
3. Information We Collect
We may collect and process the following information:
Full name
Date of birth
Current and previous addresses
Telephone numbers
Email addresses
Identification documents
Right to Rent documentation
Employment details
Income information
Bank account details for rent payments
References from employers and previous landlords
Emergency contact details
Tenancy agreements and related correspondence
Maintenance requests and repair history
CCTV images where applicable
Records of rent payments and arrears
4. Why We Process Your Information
We process your personal information to:
Assess tenancy applications
Verify your identity
Conduct Right to Rent checks
Prepare tenancy agreements
Collect rent
Arrange repairs and maintenance
Communicate during your tenancy
Protect our legitimate business interests
Comply with legal obligations
Resolve disputes where necessary
5. Lawful Basis for Processing
Your personal information is processed under one or more of the following lawful bases:
Performance of a contract
Compliance with legal obligations
Legitimate interests
Consent (where applicable)
6. Sharing Your Information
Your information may be shared with:
Referencing agencies
Contractors carrying out repairs
Utility suppliers where required
Local authorities
Deposit protection schemes
Insurance providers
Solicitors
Accountants
Mortgage lenders where necessary
Government bodies where legally required
We will only share information that is necessary for the purpose concerned.
7. Data Security
We take reasonable technical and organisational measures to protect your personal information from unauthorised access, loss, misuse or disclosure.
8. Data Retention
We retain tenancy records only for as long as necessary to fulfil legal, regulatory and business requirements. Most tenancy records are retained for up to six years after the tenancy ends, although some records may be kept longer where required by law or where there is an ongoing legal claim.
9. Your Rights
Under UK GDPR you have the right to:
Access your personal information.
Request correction of inaccurate information.
Request erasure where legally applicable.
Request restriction of processing.
Object to certain processing.
Request transfer of your data where applicable.
Withdraw consent where processing relies on consent.
Requests should be submitted in writing.
10. Complaints
If you believe your information has not been handled correctly, please contact us first so we can resolve your concerns. You also have the right to complain to the Information Commissioner’s Office (ICO).
11. Contact Details
1881 Properties Limited
Email: 1881properties@gmail.com
Telephone: 07500 278921
Address: 85 Bankfield Lane, Churchtown, Southport, PR9 7NL
12. Updates
This notice may be updated from time to time to reflect changes in legislation or our business practices. The latest version will always be available upon request.